2020 1237 Central Park Drive, OFallon, IL FRIDAY 28 2pm—8pm SATURDAY 29 10am—7pm SUNDAY 1 11am—4pm Interactive floorplan www.hbrmea.org/ home-show FEB FEB MAR
The Metro East’s BEST and LARGEST Annual Trade Show Reach a year’s worth of customers in just 3 days! The updated floor plan is downloadable at http://www.hbrmea.org/home-show It is highly recommended that you look at this updated floor plan on the HBR website before making your choices as there are other Exhibitors that have reserved booth spaces. Entry doors are only 9’ tall for move in
All inside booths are 10’ x 10’ and include rear curtain, side rails and 110v electric. Tables and chairs are not included in booth investment. $800 for HBA members $950 for non-HBA members. • Includes exhibitor listing in Home Show Guide with reservation and payment prior to 01/15/2020. • Space reserved after 02/01/20 must be accompanied by credit card of certified funds. • Best Expo provides additional services such as skirted tables, cushioned chairs, booth carpet and padding, easels and much more. • Exhibitors receive10 VIP admission tickets for their 1st booth, additional booths will receive 5 VIP tickets each. Additional VIP admission tickets may be purchased at $2 each. • Exhibitor staff friendly registration on-site. Investment $5,000 Increase brand recognition and profitability! In addition to your booth presence, investing in Event Sponsorship allows your business to increase visibility before, during and after the Show. Limited to non-competing HBA member companies. • Up to Two 10’x10’ booths in a prominent location. • Logo will appear in an extensive marketing campaign including print, online, social media and TV. Campaign valued at more than $30k and seen by over 300,000. • Featured sponsor on event website page and interactive floor plan. • Logo on Event Tote bag, plus option of including a flyer or trinket in Tote Bag. • Full page ad/article in the Home Show Guide. • Banner with your logo hung prominently inside the event facility. • Receive 40 VIP admission tickets. • Total value of $30,000+ Investment $1,000 Take advantage of increased exposure with benefits of a featured sponsorship. • Your company recognized for $1 off discounts and kids under 12 FREE admission in print, social media, event website page and on-site. • Ticket booth signage at the entrance and on all VIP tickets. • Receive 20 VIP admission tickets.
In The KNOW Please be aware of the following standards regarding exhibiting in the Show! These are mandatory and will benefit your experience at the Show. Familiarize yourself and employees working the Home Show with the HBR Home Show Rules & Regulations provided in this packet to know the parameters of what our company expectations are. Booth Number(s) 100’s 200’s 300’s 400’s MOVE IN Drive Move-In Date Drive Move-in Time Slot Tues-Feb 25 8am to 11am Tues-Feb 25 12pm to 5pm Wed-Feb 26 Thu-Feb 27 8am to 5pm 8am to 5pm · DRIVING IN follow the schedule (left) based on your booth#. You will only be allowed to access 1 (one) dock door and be limited to no more than 1/2 hour time at that door. · FORKLIFTS (electric & propane only) and hand carts for loading/ unloading booth materials are allowed. The facility does not have these items available, you must provide your own if needed. · HAND CARRY BOOTH materials can come in anytime starting on Wednesday, Feb 27 from 8am to 5pm for booths 100-300 ONLY. Thursday, Feb 27 from 8am to 5pm for ALL booth numbers and on Friday, Feb 28 from 8am to 12pm. EXTENSION CORD you must provide your my own to connect to source. If higher voltage over 110 is needed arrangements will be made Friday set up must be completed by 1pm prior to Show start at 2pm Displays for booths must fit under 9’ entry doors and soffit throughout the facility with HBA office with additional fees. PIPE & DRAPE will be set up at your booth when you arrive from the professional show decorator. If you are not in need of pipe and drape at your booth you will not discard it on the floor. You will notify Show personnel to have it removed properly. TABLES, CHAIRS & COVERINGS. HBR does not provide these items. Table covering must be floor length and cover all visible sides. Bed sheets and plastic are NOT permitted. BOOTH CARPET must be adhered to the floor with approved tape from the facility that will be available onsite. BOOTH FINISHES the back and side of my booth professionally finished if the sides are higher than 8 ft. at the back and 3 ft. at the sides (Please refer to the exhibitor Rules & Regulations in this packet). EXHIBITOR PARKING no exhibitor vehicles are allowed to park in the front of the building during Show hours. EXHIBITOR STAFFING a company representative must be in your booth at all hours of the Show times. EXHIBITOR PERAMETERS company representatives must stay completely within the dimensions of booth space without protruding into the aisles or into other exhibitors’ booth space. All business can only be conducted from within my booth (not in the aisle or roaming the show). WiFi is available from Gateway Classic Cars for $35 that is paid for onsite at the facility. PARKING exhibitors must part on the sides or behind the building during Show hours, NO EXCEPTIONS! MOVE OUT starts at 4pm on Sunday, March 1st until 7pm and resumes from 8am on Monday, March 2nd until noon. BOOTH CANCELLATION is only allowed prior to December 1, 2019 in writing. Failure to cancel booth prior to December 1, 2019 will result in forfeiture of assigned space and all monies tendered to the HBR for booth space rental.
PLEASE COMPLETE THIS AGREEMENT AND: EMAIL TO: FAX TO: OR MAIL TO: Questions: tbutler@hbaswil.org (618) 343-6335 HBA, 6100 W. Main St., Maryville, IL 62062 Call the office at (618) 343-6331 All event details will be distributed via email from HBA staff. Please provide all email addresses that need to receive event details. FEBRUARY 28 - MARCH 1, 2020 Gateway Classic Cars, O’Fallon, IL Name of company as you wish it to appear on signage and promotions. Maximum 35 characters. ______________________________________________________________________________________________________ BUSINESS NAME _______________________________________________________________________________________________________ CONTACT NAME(S) _______________________________________________________________________________________________________ ADDRESS _______________________________________________________________________________________________________ BUSINESS PHONE MOBILE PHONE _______________________________________________________________________________________________________ EMAIL ADDRESS WEBSITE _______________________________________________________________________________________________________ BUSINESS CATEGORY LISTING (3 Maximum) ________________________ 1sr CHOICE Booth Request 2nd CHOICE Booth Request ________________________ 3rd CHOICE Booth Request ________________________ We do our best to make every request, however, there will be NO GUARANTEED BOOTH PLACEMENT. Nor does placement at previous shows guarantee that placement at future shows. Booths will be assigned based on show size, availability and competing vendors. ACCEPTANCE I UNDERSTAND that HBR reserves the right to release any booths not secured by payment in full. I have read and agree to the terms and requirements listed “In the Know” and Rules & Regulations provided in this packet. I understand neither HBR, nor Gateway Classic Cars is responsible for personal injury, damage or loss of merchandise or personal property while exhibiting at the show. HBR reserves the right to accept or refuse any vendor based on reputation or acceptability of merchandise. However, we do not guarantee the exclusion of any like business or product. No credit or refunds are offered after December 1, 2019. _________________________________________ Signature Date The individual signing this contract warrants that he/she has been duly authorized to execute this binding agreement and the exhibitor will continue to fulfill these terms even if the individual ceases to be part of the exhibitor’s company. EXHIBITOR INVESTMENT __________ $5,000 Event Sponsor __________ $1,000 Ticket Discount Sponsor __________ $ 800 per 10’x10’ HBR Member booth __________ $ 950 per 10’x10’ Non-HBR Member booth __________ $ -100 Early Bird Deposit Yes No 110v Electric ___ Certificate of Insurance Enclosed with HBA listed as additional insured (must be received prior to move-in NO EXCEPTIONS) $__________ TOTAL INVESTMENT (Due by Dec 1, 2019) Amount enclosed $_________ (min. of 50% due with application) Payment Method: Check Enclosed Visa/MC* *credit card payments will include an additional 4% convenience fee ____________________________________________________ Credit Card Number: (MasterCard and Visa are accepted) ____________________________________________________ Exp. Date Billing Zip Code ____________________________________________________ Signature of Card Holder
HBR Home Show Rules & Regulations 1. Exhibit Space Dimensions & Signage Most exhibit booth spaces are 10' wide by 10' deep. Furnished with rental of each space are two sidewall drapes 3' high, one back wall drape 8' high and a standard identification sign for the back wall. All back walls must be draped or constructed not to exceed 8' high. Any part of the exhibit exposed must be finished or draped. Exhibits must not exceed assigned space or infringe upon adjacent space or aisles. Display racks and product displays must remain inside the booth dimensions of the assigned space. Signage may not be hung from the ceiling, beams or columns. All materials used in the show must be non-flammable and conform with the fire regulations of the City of O’Fallon Fire Department. 2. Side Panels Side panels are optional, but must neither exceed the outside dimensions of the assigned space nor exceed height of 3'. Side panels of display fixtures over 3' high must be confined to that area of the booth that is at least 5' from the aisle line. All dimensions referred to in booth space sizes are outside dimensions. 3. Cancellation of Booth Cancellations of exhibit booths must be made in writing. Failure to cancel booth space prior to December 1, 2019 will result in forfeiture of assigned space and all monies tendered to the Home Builders & Remodelers Metro East Association for booth space rental. 4. Booth Move-In Dates and schedule listed in this packet must be followed. All exhibitors must be ready by 1pm on Friday, the first day of the Show. Walk in displays can start set up at their designated time or any time thereafter. Size specifications of pieces coming into FACILITY must not exceed 4,500 lbs. and no larger than 8’ wide. Exhibitors are allowed to stay until 7pm to set up and no later for safety and security reasons. 5. Booth Move-Out Move-out: Absolutely no packing or dismantling before the show officially closes at 4:00 on Sunday and absolutely no use of hand carts, dollies, etc. to transport to or from an exhibit when the public is present. Booth tear-down will begin Sunday at 4:00 pm till 8:00 pm and continue Monday 8:00 am till Noon. Failure to abide by this regulation may result in forfeiture to appear in future home shows. 6. Complimentary Tickets Inside exhibitors will receive 10 VIP tickets for the 1st 10x10 booth and 5 additional VIP tickets for each additional 10x10 booth. Outside exhibitors will receive 3 VIP tickets for the 1st 10x10 booth and 1 additional VIP ticket for each additional 10x10. Additional VIP tickets may be purchased at $2 each. 7. Exhibitor Identification Exhibitors will be allowed to enter and exit at their free will, the HBR will not require identification or provide badges for exhibitors. 8. Insurance The following insurance is required: a) General Liability Insurance to a minimum limit of $1,000,000; b) Auto Liability Insurance on all vehicles used in connection with your exhibit to minimum limits of $100,000 each person / $300,000 each accident; c) Workers' Compensation Insurance for Illinois State Benefits and Employers Liability to a minimum of $500,000 each accident / disease. You must provide a copy of your insurance certificate with HBR listed as additional insured prior to move-in. 9. Safety Provisions a) Exhibitor must provide the necessary shielding or safety items to protect patrons, exhibitors, and all others from equipment that is operable or any other materials, processes or operations which might cause bodily harm or damage to clothing; b) Electrical cords, carpet, etc. must be securely taped to the floors with approved tape. ; b) No portions of the sidewalks, entries, passageways, doors, aisles, vestibules, windows, ventilators, lighting fixtures or ways of access to the public utilities of the premises may be obstructed. Any damage resulting from misuse of any portion of the premises shall be the responsibility of individual exhibitors. 10. Popcorn, Un-Caged Animals & Helium Balloons Are prohibited in the exhibit hall. Mylar balloons are allowed within booth space and are not to be handed out to attendees. 11.Noise Levels Loud speakers, radios, televisions or the operation of any machinery or equipment, which is of sufficient volume to be distracting to neighboring exhibits or show visitors will not be permitted. 12. Subletting of Space No exhibitor shall assign, sublet or apportion the whole or any part of the space allotted, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the exhibitor. 13. Concrete/Block/Wood Sawing Any construction needed to complete your booth space by means of sawing must be done outside of the building at a minimum of 15 feet from any entrance. Additional care must be taken to ensure that dust from these products do not get in the building as it can damage vehicles on display and sensitive materials in other displays that you will be responsible for. 14. Promotion Activities Distribution of printed promotional materials, samples, souvenirs and other articles is restricted to your own exhibit space. Exhibitor personnel must confine themselves to the dimensions of their booth(s). 15. Security Gateway Classic Cars facility will be locked when the show is not open. At no time however, will the Home Builders & Remodelers Metro East Association be liable for theft, damage or vandalism for any property at Gateway Classic Cars or on its surrounding grounds. 16. Liability Exhibitor indemnifies the Home Builders Association of Greater Southwest Illinois, the venue, their managers, officers, sponsors, employees agents, successors and assigns from any suit or claim for personal injury or for property by whomsoever sustained on or about exhibitors participation in show unless the damages or injury is due solely to the negligence of the Home Builders Association of Greater Southwest Illinois. 17. Force Majeure In the event the venue or any part of the exhibit area thereof is unavailable whether for the entire event, or a portion of the event as a result of fire, flood, tempest or any other such cause or as a result of governmental intervention, malicious damage, acts of war, strike, lockout, labor dispute, riot, or any other cause or agency over which the Home Builders & Remodelers Metro East Association has no control, or should the venue or producer decide that because of any such cause it is necessary to cancel, postpone, or re-site the show or reduce the installation time, event time or move-out time, the Home Builders & Remodelers Metro East Association shall not be liable to indemnify or reimburse the exhibitor in respect of any damage of loss, direct or indirect arising as a result thereof. 18. Amendments The show management shall have the full power in the interpretation and enforcement of all agreement rules and regulations contained herein and the power to make such amendments, thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the show. 19. Electrical Compliance Each exhibitor is entitled to 110V electricity at no charge, but it will not be hooked up if exhibitor does not indicate on the agreement that electricity is wanted. 20. Loss or Damage a) Exhibitors are responsible for any damage done to the building, vehicles on display and/or show decorator materials and displays. All property damaged or destroyed by an exhibitor must be replaced to its original condition at the expense of the exhibitor. Walls and floors of the building must not be marred or defaced in any way. Tacking, taping or nailing of any sign, banner, etc., to any part of the building or show decorator’s display is prohibited. b) The Home Builders & Remodelers Metro East Association is not responsible for any exhibitor materials, merchandise or display resulting in loss or damage incurred during move-in, show hours or move-out of the Home Show. 21. Right of Refusal a) The association reserves the right to alter the location of the exhibitor’s booth(s) as shown on the official floor plan if deemed in the best interest of the show. The association shall further have the right to prohibit, prevent or remove any part of the exhibit deemed unsuitable or inappropriate for the purpose of the show. b) Home Builders & Remodelers Metro East Association has the right to refuse exhibit space to a vendor that is not displaying goods, services or merchandise that is part of the building trades industry. 22. Conduct HBR reserves the right to stop or remove any exhibitor or their representative from the show performing an act or practice which, in the opinion of the HBR, is objectionable or detracts from the integrity of the show. Refusing to follow rules, or harassing other exhibitors and/or customers will be grounds for removal from the show.
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