JOINT AMENI TY POL ICY HIGHLIGHT Each month an excerpt from the adopted Joint Amenities Policy will be featured in the LA Times. The full policy can be found online at lakeashtoncdd.com or lakeashton2cdd.com un der "Additional District Documents”. Please reach out to Christine Wells, LA (LW) CDD Community Director (cwells@lakeashtoncdd.com) or Karen Van Kirk, LA II (WH) CDD Community Director (maintenance@lakeashton2cdd.com) with any questions. VII. RESERVING FACILITIES Amenity Facilities are available on a “first come, first served basis”, and subject to applicable fees or rates as set by the appropriate District. Requests to reserve facilities should be submitted through the Staff at the appropriate Amenity Facility. With the exception of designated Open Play (as defined in Section X – Amenity Policies – General Usage), reservations may be available for up to two (2) hour increments for all facilities listed in this policy, with the exception of the Clubhouse Ballroom and HFC Community Center. These can be reserved for periods up to four (4) hours. Longer time increments may be approved by the Amenity Manager. Amenities that have not been reserved are available for use on a “first come, first served” basis. There are no personal standing weekly reservations allowed for the Amenity Facilities listed in the reservation policies. Lake Ashton activities taking place within the Amenity Facilities should be open to all Lake Ashton residents and not be labeled as “private”. If the room is not reserved by a club, group or organization, tables may be individual ly reserved, wi th the understanding that the Amenity Manager may move or cancel reservations, if required, up to 48 hours prior to the reservation time. Clubs, Groups, and Organizations may make “standing” reservations. These will be reviewed semi-annually by the Amenity Manager. (Refer to section IX on what constitutes a club.) If a standing reservation made by a registered Club, Group, or Organization is cancelled or unused more than three (3) times in a six (6)month period then the reservation may be revoked by the Amenity Manager. This does not apply to a Club, Group, or Organization going on a planned hiatus previously arranged with Staff. Reservations for commercial or profitmaking purposes will be charged a fee in accordance with LA CDD and LAII CDD Chapter III: Rules for Amenities Rates, (respectively). The Amenity Manager can reschedule any reservation if requested by the District. The Clubhouse or HFC must be notified if a scheduled reservation cannot be kept so the slot may be re-assigned. Reservations will be held for fifteen (15) minutes past the scheduled start time, after which the Amenity Manager may re-assign the reservation. 10
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