statement. Place the names of your team in the first circle. This is the core team of people most fully committed to and responsible for the project. These might include callers, logistics people, process hosts and harvesters, those with a strategic perspective and others with key skills and roles to offer an initiative. Space hosts can be people responsible for both physical and virtual spaces, where people stay connected through the life on an initiative, project or gathering. On the second ring, place the names of individuals who are essential participants in the process, but not a part of the core team . These might be people whose expertise you need, or whose approval or political influence are required to sustain the work. On the third ring, place the names of people who you will consult with and keep closely informed about the process. They may not have decision making authority, but not including them in meetings and gatherings will diminish the project. Finally on the fourth ring, place the names of people who will need to know what you are up to, even though they may not be directly engaged. This scheme and process needs to be customized for your work and your project, whether you are planning a single event or a longer term strategic initiative. In general people closer to the centre will be more committed, more involved and more responsible for the outcomes. The closer you move to the centre the more time and energy you need to spend on communications and involvement. Those towards the edges will require less intense communications - perhaps brief communication updates, or one way blasts of information. Those in the middle rings can be engaged using different types of processes that will bring them into the heart of the project on a more frequent basis. Organizing people this way also makes it easier for people to become more or less involved in your project. For example someone on the core team who needs to step out for time or other commitments can move out to a wider ring and still be involved. they can be replaced by someone closer to the centre, who will have to do less work to get up to speed on the work of the core team. • Who needs to be at the core of our project? • Who do we need to talk to to make this work, and what questions do we have for them? • Who has answers or expertise we need? • Who has the authority to accelerate or impede this work and how can we involve them? 5 25
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