Continued from previous page FRAMEWORK FOR PUBLIC SECTOR LEADERS/MANAGERS FOR PREPARING FOR HURRICANES KNOW BE Committed to leading hurricane preparations if you are a Supervisor or Manager Conscious that COVID 19 protocols must be observed while dealing with hurricane preparedness An example to your staff – take the hurricane threat seriously Be thorough – plan for all departments and units A source of accurate information about storm threats Be organised - Always have relevant documents available Emotionally competent – consider how you behaviour and leadership styles impact others Prepared at home Mindful that more that one storm can strike the same country in the same hurricane season How to get reliable, official, weather information. Stay current with updates The location of your country in terms of latitude and longitude How to communicate at all times with staff and personnel at all levels The members of staff that are likely to be overcome by fear and stress if a threat becomes imminent Know the Emergency regulations as they might apply to your organisation and its work Flood-prone zones in case you and staff have to transit them. The mandate of your agency and limits of your authority All relevant legislation Roles of strategic partners HAVE Clear priorities for your organisation’s work. Have up-to-date Contingency and Business Continuity plans Detailed, timely information about the impact of the hurricane on the organisation An accurate contact list for all staff including residential addresses. Keep a duplicate copy with you at home Regular briefings among staff as you prepare for hurricanes Conduct tabletop or if relevant, field exercises for your organisation Up to date contact information for key officials outside of your organisation Hard copies of contact lists as back ups Reliable ICT systems and hardware for use for remote work if required Accountability procedures in place for use of vehicles, plant and equipment during emergencies Duplicate and back-up equipment and supplies DO Redeploy staff according to both competencies and commitment Keep up to date with official whether information and Situation Reports Arrange training for staff in critical areas of skill that could be needed if there is an impact Arrange First Aid training for staff Check the Emergency kit in the organisation AFTER THE STORM: PERFORM AND TRANSFORM CARICAD has recently promulgated two documents dealing with post-hurricane recovery. The first is a model hurricane recovery strategy and the second is a guide for post hurricane recovery for public sector managers. It is hoped that these documents will be embraced as a resource by public officers. The documents were produced because CARICAD wishes to emphasise that when a major hurricane hits a member state, it is the entire public sector that must respond. The framework which follows is therefore intended as a quick reference for public sector managers in the event that they are required to participate in post-hurricane Recovery. Continues on next page 9
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