ANNUAL REPORT 2016 designed by www.popcreativedesign.com
1. the board- from the chair 2. OUR STRATEGY 3. From the EO 4. Strategic Plan 5. Primary Objective 6. OUR PEOPLE MAIN 7. SPORTING COMMITTEES Sub 8. festival report 9. Active Riding 10. Dressage 11. Eventing 12. Show Jumping 13. State Coaching Panel 14. gear report 15. ZONES 3-4 5-6 7 8-11 12-13 14 15 16 17-19 20-21 22-23 24-25 26 27 28 Zone reports 16. Graph - comparison 17. WHAT SUCCESS WILL LOOK LIKE IN 2018 29-34 35-38 39 CONTENTS PA G E
1. letter From the Chair The Year has once again flown by and the 2016 AGM is upon us. In the close of my report last year I stated that our quota of hosting National and International Competitions had been fulfilled and it was time to look inwards and strive for excellence. This year has been a year of change and improvement within the Office and one of great achievement in organisation and performance within Pony Club as a whole. 2015 started with a big weekend in early February, a record attendance at the 2015 AGM and Garden Party out on the Presidents Lawn on a most beautiful evening. The weekend hosted the annual State Coaching Clinic and an Examiners update, run by the State Coaching Panel and a Cross Country Course Design School and Technical Delegates Seminar run by the Eventing Committee. This was a busy weekend but it met with approval from those who need to travel, being able to cover a good deal in one trip to Perth. When the Riding for the Disabled Association found need to relocate their offices back to our shared building we faced a real dilemma of overcrowding, the dreams of moving to larger more professional Offices became reality. With the help of the Department of Sport and Recreation and Equestrian WA we now have the premium office space downstairs in the main building at the Western Australian State Equestrian Centre. Midyear saw the resignation of our then Executive Officer, Emma Finney. The opportunity to upgrade the post to Executive Officer and Business Manager, EOBM, led to Lee-Anne Smith joining the Team in the Office. Lee-Anne has embraced our new financial system, Strategic Plan, Workforce Development Plan and has worked to improve all of these projects along with a document management system and many more; most exciting is the new Associate leadership group that has been funded by DSR. With much achieved in such little time since late August, 2016 looks full of promise for Pony Club WA. Pony Club Australia our national body has for some time been working on a new National logo and website /database and the new Pony Club WA Logo was introduced in time for launch at the State Team uniform presentation night prior to their departure to the extremely successful trip to South Australia for the PCA National Championships. The ability and behavior of our riders and coaches and all who supported our teams in South Australia this year was a credit to all concerned. Congratulations to you all and many thanks to the generous sponsors who assisted this venture. 3
The 2015 Go for 2 & 5 Pony Club WA Championships in Jumping, Dressage, and the Festival, were held at the State Equestrian Centre, and were all a great success, as were the Tetrathlon hosted by Log Fence Pony Club, the Eventing held at Gidgegannup Horse and Pony Club and the Active Riding Championships held at Avon Valley Showjumping and Pony Club. These ‘State’ run events are the work of the Pony Club discipline committees with assistance from the Office, all committee members are volunteers without whom these Events cannot happen. Thank you to everyone who volunteers to sit on the discipline committees and give countless hours of their time to make these events possible. The State Coaching Panel has continued to educate and accredit coaches and examiners, oversee the standards of Pony Club efficiency certificates, and seen that coaches have travelled all over the State to assist with training thanks to the Healthway Go for 2 & 5 funded Coaching the Coaches scheme. The Gear Checking Advisory Panel are continuing to update our standards of gear for horse and rider, aiming to remain up to date, modern and most importantly safe. This is an arduous job but one that must be done in order to keep Pony Club relevant in 2016. The newly reformed Riders Consultancy Panel and the Marketing Working Group made up of associate riders will be fully operational in 2016 and will assist our decision making into the future. Thanks go to those who have supported these dedicated young people through Pony Club and enabled them to have a positive experience and desire to give back to the Association. I would like to acknowledge the Clubs all throughout the State and all the hardworking people who run the rallies monthly. Rallies are the backbone of Pony Club, where we educate our members on the correct and proper care and management of their animals. Club officials ensure the correct and smooth running of these clubs and the position is pivotal to the success of a club. Many Clubs run a few competitions during the year, some bigger than others but each one has a special meaning to those involved, each no less important than another and all involving many volunteer hours. The achievement of a successful rally, camp, competition or social event is often the sense of satisfaction of a job well done. The Pony Club Office is fortunate to have the most dedicated team, who once again have worked tirelessly to ensure all our many general and special projects for 2015 have been successful. The success of organisation has much to do with the energy and enthusiasm of our Office Staff and they are much appreciated. Finally, I would like to thank the members of the Board, who have worked so hard again this year. While there is still work to be done, we all proud of the achievements this year and the direction Pony Club Western Australia is heading. In 2016 we look forward to the launch of the new website and database from Pony Club Australia and the many advantages it will give our members in the future. Judy Rose PCAWA Board Chair 4
2. OUR STRATEG Y AWARENESS strategic themes CAPACITY GOVERNANCE SUSTAINABILITY strategic objectives Awareness Increase awareness of PCAWA as the leading youth equestrian association. Sustainability Diversify revenue sources and develop key stakeholder relationships to ensure sustainability. Governance Capacity Strengthen our governance systems and processes to ensure accountability and best practice. Grow and develop the capacity of our people and association’s infrastructure to meet expected growth. measurement Using a balanced scorecard our success will be measured across four perspectives: STAKEHOLDERS How we create value for our stakeholders and continuously improve our association. FINANCIAL How we add value for our members while controlling costs. BUSINESS PROCESSES How we improve and excel in our business processes. LEARNING AND GROWTH How we build our people and infrastructure to meet growth. 5
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3. Executive Officers report Firstly, it was my absolute pleasure to accept the role as your Executive Officer midway through this reporting year. I have thoroughly enjoyed working with such a dedicated team of staff, volunteers and directors all of whom take enormous pride in their governance and operational responsibilities. While a large part of my role has been desk bound I am committed to ensuring PCAWA remains relevant to all members and therefore place a priority on engaging with the Pony club community. Getting out of the office has provided me with both insight and opportunity to experience the real values of Pony Club. Highlights have included experiencing Wagin’s Gymkhanarama, attending Annual General Meetings with the South West Zone in Bridgetown, South East Zone in Merredin, Metropolitan Zone at Orange Grove, Club AGM’s including Wallangarra and Wooroloo and slowly getting to know our sporting committees and riders at events and presentation evenings. Within the office led by the Board of Directors the association has undergone a strategic review of all activities including internal roles and responsibilities and the overarching role of the association. Attached is the three year strategic plan for the association that includes four key themes, objectives and importantly how these will be measured. In order to achieve these objectives a 12 month operational plan and budget has been adopted. Individual staff performance agreements and committee terms of reference will create a line of sight that ensures everyone across the association can see how their efforts contribute to one overall strategic direction. These plans provided a baseline to measure executive, staff and volunteer performance that hold us all accountable. I take this opportunity to acknowledge Pony Club WA’s rich 50 year history and solid foundations which have only been made possible by the first class efforts of volunteers, staff, riders and supporting partners. I also thank our 2015 staff and sponsors and welcome new sponsorship and staff joining the association in 2016. Thank you to everyone that has contributed. Lee-Anne Smith OAM Executive Officer 7
4. STRATEGIC PLAN STRATEGIC THEME 1 – AWARENESS Objective 1.1 Increase awareness of the PCAWA as a leading youth equestrian association. Targets/Actions 1.2 marketing plan. Key performance indicators Develop and implement a 1.1.1. Marketing plan is developed and implemented. 1.1.2. The number of local television and print media stories increases when measured against 2015 figures. 1.1.3. Positive stories are widely promoted using all available communication channels. 1.1.4. Club champions and role models identified, celebrated and promoted. 1.1.5. Staff and members are nominated for awards. 1.2 Marketing policies and guidelines are reviewed. 1.2.1 Marketing review is completed and strategies are implemented. STRATEGIC THEME 2 - GOVERNANCE Objective 2.1 Strengthen our governance systems and processes to ensure accountability and best practice. Targets/Actions 2.1 strategic plan. 2.2 plan. 2.3 2.4 Develop a 12 month business Conduct a review of Board processes and procedures. Establish a Board development plan. 2.2.1 Business plan implemented. 2.3.1 Review completed and improvements adopted. 2.4.1 Development plan implemented. 2.4.2 2.4.3 Training needs identified. Sub-committees established as required. 2.4.4 2.4.5 2.5 Identify and commit resources through the budget forecast. Processes for specific activity – review, succession, diligence – adopted. Proactive Board in operation with Directors retained and sustained. 2.5.1 Budget accepted and funding committed. 8 Develop and implement a Key performance indicators Strategic plan endorsed. 2.1.1
STRATEGIC THEME 3 – SUSTAINABILITY Objective 3. Diversify revenue sources and develop key stakeholder relationships to ensure sustainability. Targets/Actions 3.1 Explore opportunities to share services and joint initiatives. Key performance indicators 3.1.1 3.1.2 Develop and implement a stakeholder development plan. 3.2 3.2.1 3.2.2 3.9 Shared services developed and implemented where and if appropriate. Joint events, competitions and activities are developed and conducted where and if appropriate. Stakeholder plan implemented with a focus on priority areas identified by members. Key stakeholders identified and partnerships established through formal agreement. Potential projects evaluated using formal measurement processes and tools. 3.2.4 Complete the relocation of the PCAWA office and administration. 3.3 3.4 Partnerships reviewed and renewed as required. 3.3.1 PCAWA office and administration is fully located in the State Equestrian Centre. Develop a volunteer strategy. 3.4.1 • • 3.5 3.6 Diversify revenue streams Establish and implement a funding development plan. implemented with a focus on: • Volunteer strategy Younger members Support for club initiatives Online induction and introductory programs. 3.5.1 Revenue generated in addition to government funding. 3.6.1 Funding development plan Clearly identified funding implemented with a focus on: • need • support fund-raising • Infrastructure that will Potential funding sources – local business and industry • 3.7 3.8 Ensure compliance and strong internal processes. Review policies and procedures. In-kind support such as technical assistance, volunteers, speakers. 3.7.1 Board and management processes compliant. 3.8.1 Review completed and gaps and improvements identified. 3.8.2 Recommendations for improvements implemented. 3.8.3 Quality improvement system purchased and applied. 3.8.4 Document management system implemented. 9
Objective 4. Grow and develop the capacity of our people and association’s infrastructure to meet expected growth. Targets/Actions 4.1 Key performance indicators Develop and implement a plan for the improvement of technology and infrastructure. 4.1.1 Improvement plan implemented. 4.1.2 Systems and software in place covering funding, forecasting, maintenance and upgrades. 4.2 Improve skills, grow and develop the workforce. 4.2.1 Workforce development plan reviewed 4.2.1 Workforce development plan updated and ratified. 4.2.2 4.2.3 4.2.4 Skills audit completed. Staff KPIs developed. Strategies to fill skills and capacity gaps adopted. 4.2.5 and implemented. 4.3 Retain and grow membership. 4.3.1 Membership numbers will increase when measured against 2015 figures. 4.3.2 Improve the level and quality of communication with clubs. 4.4 Additional associate membership programs established. 4.4.1 The PCAWA website will be improved. 4.4.2 Regular and formal member feedback processes will be established. 4.4.3 A range of social media tools will be used to inform members. Expand the services and products provided to clubs. 4.5 4.5.6 Website and social media development tools will be developed and made available to clubs. 4.5.7 The PCAWA handbook will be revised and made available to clubs. 4.5.8 Standard checklists and guidelines developed and made available to clubs. 4.5.9 The ‘Gear Checking Manual’ will be revised, updated and made available to clubs. 4.6 4.7 Increase the number of lower level coaches. Increase the number of training programs available. 4.6.1 The number of coaches will increase when measured against 2015 figures. 4.7.1 The number of clinics and courses for each discipline in metropolitan Perth and regional areas will increase when measured against 2015 figures. Staff training plan developed 10
Identify nationally accredited formal qualification pathways. 4.8 Formal qualification pathways formalised and communicated to members. 4.8.1 4.8.2 RPL pathways formalised and communicated to members. 4.9 Develop an online learning capacity. 4.9.1 Feasibility and pathways investigated. 4.9.1 4.10 Improved member induction and orientation processes. 4.11 Implement the new National member data system. Basic online learning programs available if identified as appropriate. 4.10.1 Induction and orientation calendar established and published. 4.10.2 Orientation sessions delivered at zone and club level. 4.11.1 New National member data system implemented. 4.11.2 Member and volunteer skill sets defined. 11
Awareness Increase awareness of PCAWA as the leading youth equestrian association. Governance Strengthen our governance systems and processes to ensure accountability and best practice. Sustainability Diversify revenue sources and develop key stakeholder relationships to ensure sustainability. Capacity Grow and develop the capacity of our people and association’s infrastructure to meet expected growth. 12 5. OBJECTIVES
HOW WE WILL USE A BALANCED SCORE CARD TO MEASURE SUCCESS Perspective Learning and growth Objective Retain our core focus through innovation and continuous improvement. Measure • Employee, volunteer and club satisfaction • and staff buy-in • Business processes Increased performance through strong governance, operations management, member relationships, marketing, compliance and environmental processes. Stakeholders Through collaborative partnerships provide a place of safety, learning and fun promoting the highest ideals of sportsmanship connecting riders to all sports associated with horses. Financials Increase membership value, resource efficiencies and diversified revenue growth while controlling costs and providing a balanced approach to investment. development • • promotion • met • • A climate for innovation Staff, club and volunteer Best business practices Innovative and successful marketing and Regulatory compliance Member satisfaction Needs of members are met through innovation and relevance • • Diversification of revenue base • Higher ratio of nongovernment funding to Government funding • Operational expenses are managed within revenue Stakeholder satisfaction How we will measure success The strategic direction and goals outlined in this plan reaffirm PCAWA’s unwavering commitment to excellence, accountability and superior performance. To ensure success, PCAWA will strive to incorporate best practices benchmarked from sporting associations, government and private industry. This plan will serve as a guide to implementing specific actions and principles that increase awareness of PCAWA as the leading youth equestrian association committed to building the capacity of its people; delivering strong governance and ensuring sustainability of the association. 13
6.our people 14
7.sporting COMMITTEES 15
8. festival report MISSION To organize and run a fun filled weekend for the younger riders in Pony Club that might not have experienced competition or competition atmosphere at the State Equestrian Centre. This competition is an opportunity for riders to experience a variety of events on the one weekend at the one venue. LEADERSHIP Each PCAWA subcommittee was responsible for submitting and organizing their disciplines section of the Festival. This was coordinated by the PCAWA Event Coordinator and a (very small) group of representative from each sub-committee. This was beneficial as you had one go to person for the event to coordinate the program, volunteers and budget. HIGHLIGHTS The highlight was the feedback we got from first time riders that they enjoyed themselves and some doing their personal bests. Also the feedback of riders trying a different discipline for the first time and loving it and parents being very thankful for the guidance they received throughout the weekend. PARTICIPATION AND DEVELOPMENT 160 riders attended the Festival this year which was up from 120 at the previous event in 2013 (as this is a bi-annual event). Those who attended gave positive feedback on the program and the running of the two day event. We helped add to the confidence that the young riders are developing through their participation in rallies and at events like these that cater more for the younger, less experienced riders. We hope this event then gave those riders confidence to build on their competition experience and now enter further events. REWARD & RECOGNITION Rosettes were awarded to sixth place after each class. Each discipline had their own distinctive colour of rosettes. The placings were put up on a community board and results were placed on the website. There were also signs/banners for sponsors of each event and post event reports and pictures placed in the PCAWA News Blast and sent to our major sponsor Healthway. VISION FOR 2016 A s this is a bi-annual event, we would hope that a date is set in mid-2016 for the venue and that the clubs advertise the event to their members. The event was well advertised, but I think the clubs need to encourage their young riders to participate. Also that a review of the program is done, to maximize the popular events and perhaps bring in new ones. 16
9. Active Riding Active Riding had a great year with its hard working and enthusiastic committee. There were a number of prelims held north and south. Although numbers were down on previous years, which hopefully is just a blip. Various reasons have been given possibly the increase of Eventing riders and lower rider numbers overall. One of the most disturbing things is, that riders are not doing Active Riding at Rallies. Cross Country seems to be used instead of Active Riding. This was evident when some of our committee members ran the Novelties at the Festival. When they asked many riders presenting for the Novelties if they had practiced them at rallies, in many cases the answer was “no we don’t do this at rallies.” The Committee has been fortunate to have a team of members each with their own jobs that they enjoy doing which makes it really easy to plan and run competitions. I would like to thank all on the committee for making it so easy to Chair. They are a great team. Thanks again. championships The Active Riding Championships were held at Serpentine Horse and Pony Club and were enjoyed by the vast majority that attended. The Serpentine members and committee must be thanked for their Can Do attitude and went out of their way to ensure everything was spot on. It is a great location and venue. The Committee hopes Serpentine would like to hold the Championships again in 2016. Thanks again to Serpentine for hosting it this year. As a committee we feel that our Championships are better held in this type of format. nationals Thanks to Coach Sean Corbin and Manager’s Tash Ellery~ Seniors Scott McNamee and Angela Herzer ~Juniors for the fantastic job well done. The Seniors rode extremely well, winning all 3 comps, which was good as there were 5 states in it. The Juniors came third, rode well but needed a bit of luck to go their way. 17
It was the second time States were required to bring their own horses. But the first time WA has traveled. It is great to ride your own horse at these events but I think Pony Club should be more flexible in how riders compete It sounds good in theory bringing your own horse. Australia is a huge country. In 2017 Queensland would be 5 days traveling one way and if you travel that far you should be rewarded for your efforts by good grounds, good camping and a well-run event. Murray Bridge was none of these. The Games Team did the journey on the least time possible and that was 10 days and around $6000.00, so you do need mad parents. 90% of the Games horses traveled well, luckily the one that didn’t come good just in time. It would be good if Pony Club Australia would organise a Sub Committee to run Nationals Games with representation from each state. As the games riders are there for the whole time it might be good to maybe do some Novelties as well. A roster could be made for holding Junior and Senior comps in the alternating years. I feel it is good to keep these events going as it keeps games going, encourages more participation and gets riders to interact between States, which I think PC is all about? the royal show Most of the crew was in South Australia, luckily Dan Foster with the help of Truci Hall, Ben Grenall and Juanita Brewer were able to run a pairs Competition, which sounded like it was a great success. There were many positive reports received back from this event. WA has been given the Junior Nationals Competition in 2016 which we are hoping to run at the Perth Royal Show in a similar format to that run in 2014. 18
onwards & upwards in 2016 • We hope to try and run more competitions including a Pairs Competition. • Have a session at the 2016 Coaching School to show coaches how to coach grass roots Active Riding. • Try and get to clubs for Coaching riders and Coaches • Purchase a new Games Equipment Trailer to be able to accommodate all of the games equipment. • Sell the old Games Trailer. • Have a Big Squad training for Nationals • Run the Qualifier with novelties as well. August 27-28 • Championship September 24-25 • Run a great Nationals Junior PPMG comp at the Royal Show - 29 September to 02 October for the board • Help make the trailer happen. • Ask PCA to allow WA for all disciplines to be able to get borrow/rent horses for 2017 but also to be able to take your own if wanted. • Ask PCA to get committee of games minded people from each state organise nationals, needs more planning. • Ask PCA for more uniform rules for nationals, not rules on the run • Consider supporting Active Riding’s request for the use of slightly stronger bits. -Even for a two-year trail then access. 19
mission Our committee this year consisted of 6 people. Four of these people are either at Pony Club still or have just finished Pony Club so it’s a very young enthusiastic committee. It was our aim this year to have a successful competition in spite of our event being held the same day as major event in WA. leadership This was achieved through forward planning and hard work. We made sure our judges were in place early and that the sponsors were all locked down. Jacqui as always inspired us and motivated us to think outside the box and come up with new ideas. This involved using Nominate for our scoring system which meant live scoring throughout the weekend which work fantastically. Thanks to Brooke Williams for your help with the scoring over the weekend. highlights From when the musical ride starts on a Saturday afternoon that’s why you do this competition. I think the most memorable moment for me was the First Aid Company had sponsored with a trophy and watching all the kids go up for prizes. The guys doing the first aid were almost as excited as the children. Another highlight for myself was Lloyd from Nominate commenting on this event and how there is nothing like it over east. He couldn’t believe all the costumes and the classes we ran. 20 10.DRESSA GE
Participation and development This year it was very evident that the Nationals were just around the corner. We have numerous of riders doing high level tests and getting those higher scores. We managed to have more sponsors than ever and the same number of tests as last year which was a win for us. In 2016 we are looking developing this competition for the members by making some changes to the competition which will make it sustainable in the future. Stay tuned. reward & recognition For us a win is when we have positive comments about the event. These were flowing in from Volunteers, Sponsors, Parents, Riders and Judges all weekend. This is what we do it for. The clubs all do there helper duties and the competition ran very smoothly. I chose to recognise Tamara Parry from Darlington Pony Club. She came on the committee last year as I knew she had the knowledge just never ran a competition this big. In the last year she has grown so much. This award was given to her at the PCAWA Awards Night. vision for 2016 Our Vision for 2016 is that the PCAWA State Dressage Committee with grow with the ever changing world of Dressage. 21
mission The PCAWA Eventing Committee is responsible for creating and implementing eventing rules, supporting pony clubs who hold ODE’s and running the PCAWA State Championships. We also implement programs aimed at attracting, retaining and training official. leadership The 2015 committee has brought with it valuable knowledge and skills which has culminated in a successful year for the discipline. Rule changes have been aimed at making the sport safer and processes have been developed that enable officials to deal with breaches of rules and codes of conduct. Breaches have been followed up by the committee with feedback given to riders, parent and club chief coaches where applicable. vision for 2016 2014 was a particularly challenging year for the sport. 2015 has been much more positive with riders, clubs, officials and committee working together to educate and minimise conflict. The discipline continues to grow and we should move forward into 2016 in a position to retain our current officials with the look to engaging and training new interested parties. 22 11.EVENTING
Participation and development Technical Delegates – we have engaged one new trainee and have two other trainees progress well over the year. Participants – State Championship entries increased by 20% Clubs – all clubs date requests were approved with TD’s allocated to all. Sponsorship – Major sponsors Healthway, Gidgie Rural, Zia Park Equestrian Centre and SKG Radiology made the running of the Championships possible. In the spirit of the pony club community Gidgegannup H&PC, Eastern Hills H&PC, Wallangarra R&PC, Wanneroo H&PC and Darlington Pony Club came on board with sponsorship. Other sponsors included Redfoto, Pimp My Pony and Complete Equine Therapies. reward & recognition Eventing awards are presented to winners and placegetters of State Championship classes. vision for 2016 2016 will see the introduction of accredited Course Designer for cross country – leading to increased safety for riders. This will include holding at least 1 metropolitan and 1 regional Course Designers seminar. We are aiming to see at least 2 new Trainee TD’s accredited as well as attracting at least 2 new trainees to the program. We are hoping to be able to allocate TD’s to all requested club fixtures. A regional venue for the State Championships is still to be found, we are hoping that a club will come on board before the end of the year to make the 2016 Championships viable. Finally the committee would like to implement at least 1 State Training Day offering coaching opportunities to our members. 23
ORGANISATION & PEOPLE The Show Jumping Committee had an increase this year to 8 representatives from three Zones, which made the work load lighter at the championships. We are a very dedicated subcommittee whose aim is to developing riders in the discipline of show jumping. resources The major resources of this group are our volunteers, coaches, judges and course builders without whom we would be unable to support the riders who strive to achieve excellence in show jumping. The Show Jumping subcommittee also maintains the Pony Club WA show jumping equipment and trailers, these are available for hire. The Show Jumping Subcommittee also updates the documentation for clubs and riders including: Show Jumping Manual, Show Jumping Competency Forms, and Judge Course Designers and Commentators. participation The subcommittee organises the Show Jumping Championships, and this event is one of the largest in participation each year and allows riders from across the state to participate in Zone and Club teams as well as an individual. 24 12. SHOW JUMPING
COMPETITION Once again we held our annual show jumping day on the Swan Fields at the SEC this not only enabled riders to compete individually but also enter for the Zone run off for their clubs. This event always draws a lot of riders and we hope to continue this event in future years. In 2015, our championships where held at the State Equestrian Centre and were very successful, with over a100 riders attending over 2 days. The competition was held in 4 rings including the indoor arena. This year we tried to make the events easier for clubs to enter teams with the Bridge Woss and Sola Gain teams being able to enter riders from the same zone not just their clubs. Also the height of the zone teams was lowered to keep in line with the PCA nationals heights. The night time entertainment of the Jigsaw Pairs is always popular with both rider and crowd. Overall the weekend was a great success and we looking forward to many more years of show jumping championships. This year both Senior and Member riders attended the Nationals held in S.A. I am very pleased to report that all riders competed extremely well and did our state very proud not only in regards to their riding but also on the behaviour and attitude before and during the event. Our senior team did extremely well in winning the show jumping team’s event. The first time WA has won the senior show jumping. So I would like to extend from all the show jumping subcommittee and everyone else a hearty congratulations. Keep up the good work for the next Nationals. Also a big thank you to Stephen Johnson who coached the team along with all the helpers and the parents. Thank you for all your hard work. PROGRESSION There will be Course Builders and Judging Seminars held in different zones to help increase the numbers of officials within Pony Club WA in 2016 as training officials will increase the knowledge of the show jumping and help clubs with having more officials available for their events. The Tim Weigal Jumping Leader Board has been running well and we will endeavour to continue you this in the coming years. Thank you very much to the committee for your continued work and we hope to see you all on the committee in 2016. Debra Walker Show Jumping Chair 2015 25
13. state coaching panel The State Coaching Panel has once again had a busy year, delivering the Heathway funded Coaching clinics to zones, examining efficiency certificate candidates and educating and accrediting coaches. 2015 began with a record number of coaches attending the 2015 State coaching clinic, where popular coaches, Nellandra Henry, Philippa Collier, Deborah Spencer and Gina Hendrie delivered sessions in showjumping and flatwork and coaches also got to have a go at participating in the sport of vaulting, have fun tying knots, learn about horse float safety and talk to some Police Officers about road safety. There were the usual static displays and bookstall upstairs and people available to answer questions all day. Combined with an examiner update evening held on the Saturday night, and an eventing course design and technical delegate seminar this was a really successful weekend for PCAWA. The focus in 2015 fell greatly on gear checking, with many clinics requested and very well delivered by Jacinta Withoud and Tracy Crocker. Preliminary and NCAS level PC 1 clinics were held in metro and country areas. C*& K certificate were also requested and again extremely well received. The number of efficiency certificates achieved stayed very much the same as 2014 with a slight decline in the new E certificate for riders under the age of 7. This could have been due to it being a new certificate in 2014. The Panel continues to aim to encourage Clubs to value efficiency certificates as competitions continue to rise in popularity. The Coaching Panel newsletter is extremely well received by coaches and the dedicated editor Denise Legge works tirelessly to ensure timely production. This production is a great asset to club coaches and much enjoyed. Four times a year our national representative coach attends the Pony Club Australia Coaching Panel meetings, Deborah Spencer has filled this roll and is now being assisted by Denise Legge. There have been some changes and improvements in PCA and we look forward to the new Website and data base and the possibilities it brings. The Coaching Panel is grateful for the work of the Gear Checking Advisory Panel that have the difficult job of reviewing the many items of gear that become available in the saddlery stores and on line. It is necessary to move forward with the times but also to ensure safety and comfort of horse and rider. The various sports within the equestrian world are becoming more and more professional in their approach; Pony Club needs to stay relevant to our members by keeping up to date but also within safe respected guidelines. This challenge we continue to address. 26
14. Gear Checking Report The Gear Checking Advisory Panel (GCAP) launched the revised Gear Checking Manual at the State Coaching School in February 2015, after much work to revise and improve the document during 2014. The response to the new manual with positive and the ‘sold out the door like hot cakes’, selling in excess of fifty manuals during the month of February and March combined. The effort to improve this document will continue in 2016 with considerable revisions being planned to completely re-write the manual such that the rules are assigned to one section (thus forming the rulebook) and gear fitting guidelines assigned to a second section (thus forming a guidebook). GCAP will seek input from various panels on this new format once it is drafted in mid-2016. The goal for Gear Checking in 2015 was to increase gear checking education and accreditation of members as gear checkers. The first half of 2015 saw four gear checking clinics held in the Avon, Eastern, Central and South West zones. This is a four-time increase on clinics held the year prior. An accreditation school was held mid-February in West Coastal Zone. Five candidates became PCAWA Accredited Gear Checkers during the year including Fiona Logan (Murray), Les Healey (Baldivis), Dianne Ould (Peel), Lou Hardwick (Peel) and Jacinta Withoud (Horsemens). In prior years there had been no accreditations and this improvement is attributed to active contact made by GCAP with candidates to facilitate their accreditation. The Panel finds this goal was therefore achieved in 2015. In response to market and industry changes, GCAP investigated helmet standards, medical armband options, balancing reins, rowel spurs and new chin strap fittings. These investigations resulted in some amendments to the Gear Checking Guidelines which we look forward to sharing in early 2016 with the release of the new Manual. Investigations by GCAP, as a result of the EN1384 European helmet standard being revoked, were taken to Pony Club Australia and the Panel’s recommendations were adopted nationwide. A proud moment for PCAWA, initiating change to protect and inform pony club members around Australia with regards to helmets. Helmets with the EN1384 mark alone, and a manufacture date of 2016 or newer will not be recognised as a suitable standard. The VG1 standard, at present is the new standard used for testing helmets manufactured in Europe. Late 2015 saw a Gear Checking Feedback Survey and the response was fantastic (384 completed surveys) and revealed some clear ways to improve gear checking guidelines and processed. This feedback was taken immediately on board and is reflected in coloured irons, treads, trousers and white jodhpurs now being permitted in all activities as of 2016. The survey made it very clear, that there continues to be a need for increased education in the area of gear checking, particularly the professional and effective process of gear checking. As part of a consolidated Improvement Strategy, education will again be a goal for 2016, with GCAP working with SCP to proactively attend zones around the state and offer gear checking education. Jacinta Withoud 27
15.ZONES designed by www.popcreativedesign.com 28
15.1 Annual Report from Swan Zone 2015 The Swan Zone welcomed Herdsman Pony Club located in Herdsman Lake as they gained their affiliation with PCAWA during 2014. Herdsman is a small club of 12 very enthusiastic members. They participated in the State Showjumping Championships for the first time and had some great results. With only four clubs in the Zone we took advantage of the Zone Selection held in conjunction with the PCAWA Showjumping Training Day and joined with the Hills Zone for the Dressage Selection Day. The Zone had several teams at the State Showjumping Championships and one team at the State Dressage. Swan Valley and Horsemen’s held very successful Hunter Trials, which are always highlights of the Pony Club season. Swan Valley has about 80 members this year, with Wanneroo and Horsemens having half those numbers as active members. The Marsden Cup was held at Horsemen PC and the Zone also introduced the “Wilkie Cup” – High Point trophy for clubs outside of the Hills Zone and Swan Zone who participate in the Marsden Cup. The Wilkie Cup was won by South Midland Junior Team. Wanneroo and Horsemens are experiencing the growth of housing in their areas, which is putting pressure on membership numbers. Both clubs are looking at ways to increase numbers in the club as well as providing events that cater for those in the area. Horsemens had developed a Showjumping Club, while Wanneroo has introduced new events to the calendar such as Invitational Gymkhanas and Showman Day. Both Wanneroo and Horsemens have received positive lease agreements for the future. In 2016, the Zone is looking forward to working together to offer workshops that are beneficial to the membership in developing the riders and parents and networking more closely with each other. Richard Knight President, Swan Zone 29
15.2 GREAT SOUTHERN ZONE AGM REPORT Once again the Zone was most fortunate in securing another year’s funding from the Department of Sport and Recreation as part of the Regional Organisational Sustainability Program. This funding has helped the Zone with the following activities: • funded attendance at the State Coaching School 2015 • organising Run-offs for State Show Jumping and Dressage Championships • holding Zone competitions (host clubs are allowed to retain surplus funds) for Games, Show Jumping and Eventing • help fund external coaches to compliment the good work done by our volunteer coaches • purchasing Coaching Workbooks. The relatively new E Level Certificate is proving popular with our younger riders. The workbooks (manuals) still need a bit more promotion at club level (one of my task for 2016). King River hosted the Zone ODE and for many on the organising side of things it was a new experience but this is the way clubs can build depth and prevent “volunteer burnout”. King River also hosted the dressage Run-Offs. Many of our Associate riders are busy with study and or work and some of our riders at the State Championships were new to this level of competition but you have to start somewhere. Thank you to Catlin Pritchard, Jana Kirek, Kiarra Putland, Brittany Hoveler, Rachael O’Meara (all King River) and Bethany Rainbow (Albany). Bethany won the OTT prize for the second year running. How’s that for consistency? Again we had relatively small numbers at the State Showjumping Championship. Kojonup members deserve a special mention with their second placing in the Solargain Jumping Bursary - well done Claire Harcourt-Smith, Bella Rae, Annabelle and Kate Trezise. Another pair of sisters: Satika and Kirra Putland (King River) along with Victoria Squire (West Plantagenet) put up a credible performance in the Brigid Woss Equitation (plus Lizzie Craine from Orange Grove). Amy Kennedy (Albany) was delighted with Timely Reign in the 80cm classes. West Plantagenet riders Natasha Verazzi and Edwina Squire were our representatives at the State Eventing Championships. Harriet Presser-Jones and Kate Trezise both made it to the Eventing Leadership Board. Highlight of the year for Victoria Squire (West Plantagenet) was representing WA as part of the Showjumping and Senior Tetrathlon teams with these teams coming second and first respectively. Well done Tori. Kojonup has gone from strength to strength with a very vibrant group of supporters. Their ODE was very well attended although at one stage all the local ambulances were deployed - nothing serious though. West Plantagenet conducted their traditional Easter School with riders enjoying a busy and educational 3 days - the club house oven catching fire created a certain amount of excitement and has since been replaced. The club also ran a generously sponsored Showjumping Series. Katanning took up the offer of partnering with a Metro sister club and have had the Baldivis experience, coming back with lots of new ideas for rallies. The joint Albany/King River rally again was a fun affair as it was run as a mini Trek competition with riders completing a handy pony/x-country course, a mini orienteering phase and control of paces (fast walk/slow canter - more difficult than it looked). Great fun for all, and that’s what Pony Club is all about. My thanks to all the volunteers in the Great Southern Region, to hard working Committee members and to the support and advice form Head Office. Best wishes for a tremendous 2016. J Denise Legge Zone Coach Coordinator 30
15.3 Midlands Zone Annual Report 2015 Midlands Zone continues to have two active clubs in Central Midlands Riding and Pony Club and Bindoon Range Pony Club. Zone activities this year have included: A showjumping school cumulating in selection of zone teams for the state showjumping championships. Four riders represented Midlands Zone including Anna Kelly, Amber Lewis, Sally Keeffe and Ashlee Topham. Anna was also selected to ride in the Senior State Showjumping Team at the National championships. The zone is very proud of Anna on her contribution to PCAWA in showjumping. A zone novelties run off and active riding training. Midlands zone was represented by four riders at the Active Riding Championships including Michelle Seymour, Amber Lewis, Nina Howard and Ashlee Topham. Michelle and Ashlee also represented the zone at the PPMG Pairs Competition at the IGA Perth Royal Show. The combined Midlands Zone Pony Club Gymkhana and wind up. This event enables mixed age teams to compete in a range of games. The day always brings out the best in our riders as they help their other team members and have fun. At the zone windup the annual zone Citizenship Award is presented to a rider who has a great attitude and regularly helps other riders, the club and at equestrian events within the zone. This year’s winner was Brooke Kenny from Central Midlands Riding and Pony Club. Marion Seymour Midlands Zone President 31
15.4 Northern Zone PCAWA Presidents report 2015 Well here we are again at the end of another great season of Pony Club in the Northern zone. Once again this year we have had a wonderful year with many old and new members. Zone schools have been great again, thank you to Marie for organising these to go ahead, thank you to the clubs for hosting and feeding the attendees, and thank you to our amazing instructors, Katrin Keunstler, Deb Spencer, Stephen Johnson, Nellandra Henry and Philippa Collier for their instruction. Once again riders gained great instruction and it is wonderful to see many members improving each time they attend these schools. Unfortunately, the games school we had arranged had to be cancelled due to busy schedules. Hopefully we may be able to sort a games school for next season. We had two great ODES within the Zone this year, one held by Moonyoonooka Horse and Pony Club and one held by the Northern zone, they were both great events. I would like to commend Moonyoonooka Horse and Pony Club members and Graham Scott on their Cross Country Course, it is looking fantastic and the new water jump is awesome and having great courses with a bit of difference is great for our competitors. The Zone Tetrathlon was another great day, enjoyed by everyone who attended. Once again we had many of our members competing out of Pony Club with great success, always being complimented on the attitudes and abilities. Which is great to hear about our members as it gives Pony Club a great name. Even though the Zone actually only run two competitions over the year, it is great to see clubs within our zone holding great events and being attended by other club members, this says a lot about our zone and its members. We also had many members from our zone clubs travel again, although not representing the zone, they are still clubs within our zone, and this might be something we need to look at, getting these members qualifying and competing in our Zone colours at state events. I would like to make special mention again this year to Marie Hart, who as most of us know year after year puts in an extreme amount of work behind the scenes as well as what we see her doing. Also would like to thank everyone who has done something, small or large this year to make the year successful, some have done more than others but that’s sport and clubs. You can only do what you can, but every little bit helps, This season will be my last as president as the term of three years is up. So the zone will be looking for a new president next year at the AGM date will be announced in the New Year. All other positions will be open as well, please get along and to the AGM, and think about taking on a position, being part of this is a great learning experience in all aspects of Pony Club. Once again thank you to everyone involved and let’s strive for another great season in 2016 32
15.5 South Eastern Zone Report - 2015 As the year comes to a close I would like to take this opportunity to thank all of the committee members of the South Eastern Zone along with the committees, members and supporters of all the clubs that make up our zone. I appreciate all the time taken out of our everyday lives to keep the clubs and zone running smoothly and so we can provide the best opportunities for the members to learn and grow with their riding and horsemastership. The hours that go into our member’s development is evident in the successful year that many, if not all, of our members have had. Your efforts don’t go unnoticed and although it isn’t said enough, you are all very much appreciated. I would also like to thank PCAWA and all of the volunteers for their ongoing support. Please see below our individual club reports for 2015. We wish you all a very Merry Christmas along with a happy and safe new year. See you all in 2016! Kind reagrds Erica Huggins. 33
15.6 Avon Zone Our clubs have all had a busy and successful year in the past 12 months. Clubs have run not only their rallies and gymkhanas, hicksteads, ODE’s, & breed shows but have also sent representatives to zone, state and national events. The zone clubs had riders at the state Festival, Tetrathlon, Showjumping Championships, the Novelty & PPMG Championships, Royal Show Invitational Display and the Nationals. A very busy year was had by all. Toodyay has changed its name to Mortlock and has successfully moved to their new grounds at Goomalling. Many hours of hard work have gone into this move and with many more to go. This club must be commended for its hard work and dedication led by its small band of workers. The Zone Showjumping selection day in April was run by South Midlands. While there was only a small number of riders riding in the selection rounds, it was great to see riders attempting the smaller courses. Our Zone team placed 1st in the 80cms Pony event at the PCAWA State Championships. Zone ODE hosted by York was held over two days with 48 entries and a large contingent of entries from outside the zone. The Zone Dressage Selection Day was hosted by South Midlands in conjunction with the Zone Camp at Avon Valley. There were only three riders competing. The Zone PPMG & Novelties day was hosted by Mortlock at Avon Valley’s grounds. PPMG’s saw 5 Novice teams and 3 Junior Teams and 3 Senior Teams. 32 Zone Riders from 4 clubs rode in the Novelties. The Zone Camp was a huge undertaking in 2015 held at the Avon Valley grounds. Thank you to Sally Davis and Jess Joy for all their efforts. There were 36 riders who attended the over the three days and a great time was had by all. Efficiency certificate exams have been sat at various levels at all clubs this year with a 3rd of the zone’s membership passing exams and moving onto the next level. Congratulations to all those riders. South Midlands rider Tessa Forbes was selected to represent Australia in the International Mounted Games. She rode very well and their team came first. Nine riders from the Avon Zone travelled their horses across the Nullabor to compete in the Pony Club National Championships in Murray Bridge SA. All these riders represented their state, zone and clubs superbly and should be congratulated for their efforts. By Angela Herzer 34
16. graph comparison 2014 income 2015 income 35
2014 LESS: EXPENDITURE $ 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Accounting Fees Audit Fees Administration Fees & Charges Advertising Bad Debts Bank Fees & Merchant Fees 23. Catering Expenses 24. Coaches, Judges and Officials Epenses Computer Expenses Consultancy Fees Employment Expenses Equipment Hire Equipment Lease - Photocopier Events Expenses Insurance Legal Expenses Licences & Permits 25. 26. 27. 28. 29. 30. 31. Professional Development Repairs & Maintenance Sporting Awards Subscripitions Telephone & Internet Travel & Accomodation Uniforms Venue Hire Veterinary Expensesa 18. 19. 20. 21. 22. Office Expenses Payroll Expenses Gross Wages Payroll Expenses Superannuation Postage & Freight Printing & Stationery TOTAL EXPENDITURE = $ 359,737 36 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31.
2015 LESS: EXPENDITURE $ 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Accounting Fees Audit Fees Administration Fees & Charges Advertising Bad Debts Bank Fees & Merchant Fees 23. Catering Expenses 24. Coaches, Judges and Officials Epenses Computer Expenses Consultancy Fees Employment Expenses Equipment Hire Equipment Lease - Photocopier Events Expenses Insurance Legal Expenses Licences & Permits 25. 26. 27. 28. 29. 30. 31. Professional Development Repairs & Maintenance Sporting Awards Subscripitions Telephone & Internet Travel & Accomodation Uniforms Venue Hire Veterinary Expensesa 18. 19. 20. 21. 22. Office Expenses Payroll Expenses Gross Wages Payroll Expenses Superannuation Postage & Freight Printing & Stationery TOTAL EXPENDITURE = $437,980 37 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31.
2016 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. Accounting Fees Audit Fees 18. 19. Administration Fees & Charges Advertising Bad Debts Bank Fees & Merchant Fees 23. Catering Expenses 24. Coaches, Judges and Officials Epenses Computer Expenses Consultancy Fees Employment Expenses Equipment Hire Equipment Lease - Photocopier Events Expenses Insurance Legal Expenses Licences & Permits 25. 26. 27. 28. 29. 30. 31. Professional Development Repairs & Maintenance Sporting Awards Subscripitions Telephone & Internet Travel & Accomodation Uniforms Venue Hire Veterinary Expensesa 20. 21. 22. Office Expenses Payroll Expenses Gross Wages Payroll Expenses Superannuation Postage & Freight Printing & Stationery 38 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31.
17. WHAT SUCCESS WILL LOOK LIKE IN 2018 Increased profile and visibility Better services for clubs Strong and compliant governance and management Improved communication Pony Club Western Australia More training and more coaches More people riding more often Improved skills and focused workforce Joy through participation Diversified revenue Strong financial position Improved stakeholder engagement Effective partnerships designed by 39 www.popcreativedesign.com
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