The HBA has partnered with the Wings & Wheels show that attracts over 2,000 consumers! This Event is for Industry Professionals to connect with potential Photo: J.T. McDermott Remodeling “Presidents Choice” 2015 Remodeler of Distinction Award 2016 Exhibitor Packet SATURDAY SEPTEMBER 24 9a-4p ST. Louis Regional Airport 8 Terminal Drive, East Alton IL (618) 259-2531
SHOW HOURS Move-In: Friday, Sep 23: 8am - 6pm Large exhibitor move-in times must be coordinated with the HBA office. Saturday, September 24: 9am - 4pm Move-Out: Sunday, Sep 25th 9am-Noon BOOTH RENTAL RATES HBA Member Rate Non-Member Rate 10 x 10 Booth* $225 Public Parking Classic Car Parking $375 Booth space held with contract & payment ONLY - reservations taken on a 1st come, 1st serve basis FREE directory listing in Home Show Guide with reservation prior to 08/26/16 Space reserved after 08/26/16 must be accompanied by credit card or certified funds *All exhibitors must provide their own tent Restaurant Parking Lot Restaurant for their space - this is an outdoor show! Exceptions for covered booths, i.e. sunrooms, sheds, etc. Contact the HBA for approval *Exhibitors will need to make arrangements for: Electricity ~ Water ~ WiFi Best Expo provides additional services such as skirted tables, cushioned chairs, booth carpet and padding, bag racks, easels and much more. A service kit is available that contains the forms necessary for ordering this extra equipment by contacting Melanie at mjacobs@bestexpoinc.com or call (217) 899-1321. Home Builders Association of Greater Southwest Illinois 6100 West Main St., Maryville, IL 62062 Office: (618) 343-6331 Fax: (618)343-6335 Email: hba@hbaswil.org Facility Buildings / Administration
HBA Fall Home Show Floor Plan The updated floor plan is downloadable at http://www.hbaswil.org/homeshow.php. It is highly recommended that you look at the updated floor plan at the HBA website before making your choices as there are many A strong presence IMPROVES CONFIDENCE in buyers looking for your skills, experience and products Combined consumer marketing campaign over $35k Over 70 Exhibits available to Showcase the latest, most innovative and impressive home building products and services. Once a year opportunity in Madison County! SHOW TIMES Saturday, September 24 ~ 9am to 4pm ~ Car Show & Fly In
HBA Official Fall Home Show Contract Name of company as you wish it to appear on signage and promotions. Maximum 35 characters. Company Name:__________________________________________________________________________________________________ Contact Person:______________________________________ Contact Person During Show:___________________________________ Company Address:____________________________________ City:_____________________________ State:_____ Zip:____________ Phone:(_____)_________________________ Fax:(____)_______________________ Cell #:(____) _____________________________ E-Mail:_________________________________________________ Website: ________________________________________________ Directory Category Listing (3 maximum):______________________________________________________________________________ ________________________________________________________________________________________________________________ Agreement A 50% non-refundable booth fee is required to reserve your booth space. HBASWIL reserves the right to release any booths not secured by the final payment, which will be due on August 26, 2016. HBASWIL Members have priority consideration when reserving booth spaces. The individual signing this contract warrants that he/she has been duly authorized to execute this binding agreement and the exhibitor will continue to fulfill these terms even if the individual ceases to be part of the exhibitor’s company. This contract and the rules and regulations within this packet constitute the entire agreement between HBASWIL and the exhibitor. Exhibitor's Authorized Signature_________________________________ Date______________________ Return this agreement and payment to: Home Builders Association of Greater Southwest Illinois 6100 West Main Street, Maryville, IL 62062 Phone: (618)343-6331 Fax: (618)343-6335 E-Mail: tbutler@hbaswil.org Web-Site: www.hbaswil.org Cancellation Policy: No refunds will be made if cancellation notice is received after August 26, 2016. Booth Space - does not include electricity, water, WiFi, tables or chairs. ______ # of booths 1st Choice ______________ 2nd Choice ______________ 3rd Choice ______________ Requests for booth locations will be considered but not guaranteed. To complete this agreement the Exhibitor application must be completed and signed along with a copy of the Exhibitor insurance certificate submission (see rules & regulations) Full payment must be received by August 26, 2016. Credit Card Payment - Visa/Mastercard ONLY Charge my booth cost to the below credit card. ½ of booth cost will be accepted and charged at time of receipt of contract. Final payment arrangements are the responsibility of exhibitor to comply with deadlines set forth. credit card payments will include an additional 4% convenience fee ______________________________________________________ Card Holder Name (please print): Card Expiration__________ ________________________________________________ Credit Card Number: (MasterCard and Visa are accepted) ________________________________________________ Signature of Card Holder ____________ Booth cost Member Rate $225 per booth /Non Member Rate $375 per booth ____________ Total Due ____________ Amount Enclosed (50% due with agreement) ____________ Balance Due (Must by paid in full by August 26, 2016) Certificate of Insurance Enclosed: ___ Yes ___ No (Must be received prior to move-in; NO EXCEPTIONS) Exhibitors are required to have a tent for their space. Exceptions for covered booths, i.e. sunrooms, sheds, etc. Contact the HBA for approval
Fall Home Show Sponsorship Opportunity Gold Sponsorship: $2,500.00 ($1,000 for Spring Home Show Sponsors) Gold Sponsors will receive huge exposure through all marketing venues. Your company name and logo will appear in all media placements in print, TV and social media viewed by consumers, industry peers, and potential customers…over 150,000 estimated! The entire Metro East will be blanketed with advertising promoting the Fall Home Show. This opportunity is limited to non-competing HBA member companies. Additional benefits include: One Free 10’ x 10’ booth in the HBA Fall Home Show, Full Page Company profile in the Home Show Guide, banners hung during the Fall Home Show and year round website presence on the HBA website. Each sponsor will receive extra recognition for free admission to consumers. (valued at $10,000+) (Please print or type as you want your name to appear on the show materials) _____ Gold Sponsorship $2,500 Company Name: __________________________________________________________________ Contact Name: _________________________________________________________________________________ Phone: ___________________________ Email: _________________________________________ Invoice ____ (members only) Payment below ____ credit card payments will include an additional 4% convenience fee Visa/MasterCard#_______________________________________________ PAYMENT MUST ACCOMPANY FORM. Mail or fax (618-343-6335) your completed form by June 30, 2016 to: HBA, 6100 West Main Street, Maryville, IL 62062
HBA Home Show Rules & Regulations 1. Exhibit Space Dimensions & Signage Most exhibit booth spaces are 10' wide by 10' deep. Exhibits must not exceed assigned space or infringe upon adjacent space or aisles. Display racks and product displays must remain inside the booth dimensions of the assigned space. All materials used in the show must be non-flammable and conform with the fire regulations of the City of East Alton Fire Department. SIZE SPECIFICATIONS OF PIECES COMING INTO FACILITY MUST NOT EXCEED 4,500 LBS. AND NO LARGER THAN 8’ WIDE. 2. Cancellation of Booth Cancellations of exhibit booths must be made in writing. Failure to cancel booth space prior to August 26, 2016 will result in forfeiture of assigned space and all monies tendered to the Home Builders Association of Greater Southwest Illinois for booth space rental. 3. Booth Move-Out Move-out: Absolutely no packing or dismantling before the show officially closes at 2:00 on Sunday and absolutely no use of hand carts, dollies, etc. to transport to or from an exhibit when the public is present. Booth tear-down will begin Sunday at 2:00 pm till 6:00 pm and continue Monday 8:00 am till Noon. Failure to abide by this regulation may result in forfeiture to appear in future home shows. 4. Exhibitor Identification Exhibitors will receive a name badge at the HBA booth located at the entrance when they arrive to the Show and should return them to the HBA booth when they are done with their shift. 5. Insurance The following insurance is required: a) General Liability Insurance to a minimum limit of $1,000,000; b) Auto Liability Insurance on all vehicles used in connection with your exhibit to minimum limits of $100,000 each person / $300,000 each accident; c) Workers' Compensation Insurance for Illinois State Benefits and Employers Liability to a minimum of $500,000 each accident / disease. Please provide a copy of your insurance certificate with your exhibitor agreement. 6. Safety Provisions a) Exhibitor must provide the necessary shielding or safety items to protect patrons, exhibitors, and all others from equipment that is operable or any other materials, processes or operations which might cause bodily harm or damage to clothing; b) No portions of the sidewalks, entries, passageways, doors, aisles, vestibules, windows, ventilators, lighting fixtures or ways of access to the public utilities of the premises may be obstructed. Any damage resulting from misuse of any portion of the premises shall be the responsibility of individual exhibitors. 7. Popcorn, Un-caged Animals & Helium Balloons Are prohibited in the exhibit hall. Mylar balloons are allowed within booth space and are not to be handed out to attendees. 8.Noise Levels Loud speakers, radios, televisions or the operation of any machinery or equipment, which is of sufficient volume to be distracting to neighboring exhibits or show visitors will not be permitted. 9. Subletting of Space No exhibitor shall assign, sublet or apportion the whole or any part of the space allotted, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the exhibitor. 10. Concrete/Block/Wood Sawing Any construction needed to complete your booth space by means of sawing must be done outside of the show area at a minimum of 15 feet from any parameter. Additional care must be taken to ensure that dust from these products do not get in another booth space as it can damage sensitive materials in other displays that you will be responsible for. 11. Promotion Activities Distribution of printed promotional materials, samples, souvenirs and other articles is restricted to your own exhibit space. Exhibitor personnel must confine themselves to the dimensions of their booth(s). 12. Security The facility will be secured when the show is not open. At no time however, will the Home Builders Association of Greater Southwest Illinois be liable for theft, damage or vandalism for any property in the facility or on its surrounding grounds. 13. Liability Exhibitor indemnifies the Home Builders Association of Greater Southwest Illinois, the venue, their managers, officers, sponsors, employees agents, successors and assigns from any suit or claim for personal injury or for property by whomsoever sustained on or about exhibitors participation in show unless the damages or injury is due solely to the negligence of the Home Builders Association of Greater Southwest Illinois. 14. Force Majeure In the event the venue or any part of the exhibit area thereof is unavailable whether for the entire event, or a portion of the event as a result of fire, flood, tempest or any other such cause or as a result of governmental intervention, malicious damage, acts of war, strike, lockout, labor dispute, riot, or any other cause or agency over which the Home Builders Association of Greater Southwest Illinois has no control, or should the venue or producer decide that because of any such cause it is necessary to cancel, postpone, or re-site the show or reduce the installation time, event time or move-out time, the Home Builders Association of Greater Southwest Illinois shall not be liable to indemnify or reimburse the exhibitor in respect of any damage of loss, direct or indirect arising as a result thereof. 15. Amendments The show management shall have the full power in the interpretation and enforcement of all agreement rules and regulations contained herein and the power to make such amendments, thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the show. 16. Loss or Damage a) Exhibitors are responsible for any damage done to the building and/or show decorator materials and displays. All property damaged or destroyed by an exhibitor must be replaced to its original condition at the expense of the exhibitor. Walls and floors of the building must not be marred or defaced in any way. Tacking, taping or nailing of any sign, banner, etc., to any part of the building or show decorator’s display is prohibited. b) The Home Builders Association of Greater Southwest IL is not responsible for any exhibitor materials, merchandise or display resulting in loss or damage incurred during move-in, show hours or move-out of the Home Show. 17. Right of Refusal a) The association reserves the right to alter the location of the exhibitor’s booth(s) as shown on the official floor plan if deemed in the best interest of the show. The association shall further have the right to prohibit, prevent or remove any part of the exhibit deemed unsuitable or inappropriate for the purpose of the show. b) Home Builders Association of Greater Southwest IL has the right to refuse exhibit space to a vendor that is not displaying goods, services or merchandise that is part of the building trades industry. 18. Conduct HBA reserves the right to stop or remove any exhibitor or their representative from the show performing an act or practice which, in the opinion of the HBA, is objectionable or detracts from the integrity of the show. Refusing to follow rules, or harassing other exhibitors and /or customers will be grounds for removal from the show.
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