HBA Home Show Rules & Regulations 1. Exhibit Space Dimensions & Signage Most exhibit booth spaces are 10' wide by 10' deep. Exhibits must not exceed assigned space or infringe upon adjacent space or aisles. Display racks and product displays must remain inside the booth dimensions of the assigned space. All materials used in the show must be non-flammable and conform with the fire regulations of the City of East Alton Fire Department. SIZE SPECIFICATIONS OF PIECES COMING INTO FACILITY MUST NOT EXCEED 4,500 LBS. AND NO LARGER THAN 8’ WIDE. 2. Cancellation of Booth Cancellations of exhibit booths must be made in writing. Failure to cancel booth space prior to August 26, 2016 will result in forfeiture of assigned space and all monies tendered to the Home Builders Association of Greater Southwest Illinois for booth space rental. 3. Booth Move-Out Move-out: Absolutely no packing or dismantling before the show officially closes at 2:00 on Sunday and absolutely no use of hand carts, dollies, etc. to transport to or from an exhibit when the public is present. Booth tear-down will begin Sunday at 2:00 pm till 6:00 pm and continue Monday 8:00 am till Noon. Failure to abide by this regulation may result in forfeiture to appear in future home shows. 4. Exhibitor Identification Exhibitors will receive a name badge at the HBA booth located at the entrance when they arrive to the Show and should return them to the HBA booth when they are done with their shift. 5. Insurance The following insurance is required: a) General Liability Insurance to a minimum limit of $1,000,000; b) Auto Liability Insurance on all vehicles used in connection with your exhibit to minimum limits of $100,000 each person / $300,000 each accident; c) Workers' Compensation Insurance for Illinois State Benefits and Employers Liability to a minimum of $500,000 each accident / disease. Please provide a copy of your insurance certificate with your exhibitor agreement. 6. Safety Provisions a) Exhibitor must provide the necessary shielding or safety items to protect patrons, exhibitors, and all others from equipment that is operable or any other materials, processes or operations which might cause bodily harm or damage to clothing; b) No portions of the sidewalks, entries, passageways, doors, aisles, vestibules, windows, ventilators, lighting fixtures or ways of access to the public utilities of the premises may be obstructed. Any damage resulting from misuse of any portion of the premises shall be the responsibility of individual exhibitors. 7. Popcorn, Un-caged Animals & Helium Balloons Are prohibited in the exhibit hall. Mylar balloons are allowed within booth space and are not to be handed out to attendees. 8.Noise Levels Loud speakers, radios, televisions or the operation of any machinery or equipment, which is of sufficient volume to be distracting to neighboring exhibits or show visitors will not be permitted. 9. Subletting of Space No exhibitor shall assign, sublet or apportion the whole or any part of the space allotted, nor exhibit therein any other goods than those manufactured or sold in the regular course of business by the exhibitor. 10. Concrete/Block/Wood Sawing Any construction needed to complete your booth space by means of sawing must be done outside of the show area at a minimum of 15 feet from any parameter. Additional care must be taken to ensure that dust from these products do not get in another booth space as it can damage sensitive materials in other displays that you will be responsible for. 11. Promotion Activities Distribution of printed promotional materials, samples, souvenirs and other articles is restricted to your own exhibit space. Exhibitor personnel must confine themselves to the dimensions of their booth(s). 12. Security The facility will be secured when the show is not open. At no time however, will the Home Builders Association of Greater Southwest Illinois be liable for theft, damage or vandalism for any property in the facility or on its surrounding grounds. 13. Liability Exhibitor indemnifies the Home Builders Association of Greater Southwest Illinois, the venue, their managers, officers, sponsors, employees agents, successors and assigns from any suit or claim for personal injury or for property by whomsoever sustained on or about exhibitors participation in show unless the damages or injury is due solely to the negligence of the Home Builders Association of Greater Southwest Illinois. 14. Force Majeure In the event the venue or any part of the exhibit area thereof is unavailable whether for the entire event, or a portion of the event as a result of fire, flood, tempest or any other such cause or as a result of governmental intervention, malicious damage, acts of war, strike, lockout, labor dispute, riot, or any other cause or agency over which the Home Builders Association of Greater Southwest Illinois has no control, or should the venue or producer decide that because of any such cause it is necessary to cancel, postpone, or re-site the show or reduce the installation time, event time or move-out time, the Home Builders Association of Greater Southwest Illinois shall not be liable to indemnify or reimburse the exhibitor in respect of any damage of loss, direct or indirect arising as a result thereof. 15. Amendments The show management shall have the full power in the interpretation and enforcement of all agreement rules and regulations contained herein and the power to make such amendments, thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the show. 16. Loss or Damage a) Exhibitors are responsible for any damage done to the building and/or show decorator materials and displays. All property damaged or destroyed by an exhibitor must be replaced to its original condition at the expense of the exhibitor. Walls and floors of the building must not be marred or defaced in any way. Tacking, taping or nailing of any sign, banner, etc., to any part of the building or show decorator’s display is prohibited. b) The Home Builders Association of Greater Southwest IL is not responsible for any exhibitor materials, merchandise or display resulting in loss or damage incurred during move-in, show hours or move-out of the Home Show. 17. Right of Refusal a) The association reserves the right to alter the location of the exhibitor’s booth(s) as shown on the official floor plan if deemed in the best interest of the show. The association shall further have the right to prohibit, prevent or remove any part of the exhibit deemed unsuitable or inappropriate for the purpose of the show. b) Home Builders Association of Greater Southwest IL has the right to refuse exhibit space to a vendor that is not displaying goods, services or merchandise that is part of the building trades industry. 18. Conduct HBA reserves the right to stop or remove any exhibitor or their representative from the show performing an act or practice which, in the opinion of the HBA, is objectionable or detracts from the integrity of the show. Refusing to follow rules, or harassing other exhibitors and /or customers will be grounds for removal from the show.
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